Software

Xero - bookkeeping / payroll package only
Quickbooks bookkeeping / payroll only

Taxfiler - accounts production + tax. linked to the above two

Or Capium - bookkeeping / payroll + accounts production + tax

All seem great options ... would love some reviews from people who have experience using these! All the above are MTD ready (well as much as we all are)

Should I go for one or mix and match ? I'm dreaming software at this point!

Quickbooks did say if I transferred from sage.. it would migrate all transactions not just TB totals .. which is good- not sure if Xero & capium would do the same?

Comments

  • burgburg Experienced Mentor GloucesterModerator, FMAAT, AAT Licensed Accountant Posts: 1,297
    We use

    Xero - Bookkeeping
    Moneysoft - Payroll
    Glide - Practice Management
    Capium - Accounts production and tax

    Works well. Xero definitely is for us for bookkeeping due to ease of use and popularity. Glide is great for practice management but takes some setting up (they will help you though). Taxfiler is good for tax but not very good for accounts. Really liking Capium but have no experience of their bookkeeping or payroll software.

    Xero have regular offers for Move my books which will transfer data from Sage into Xero.
    Regards,

    Burg
    lisajayne1
  • lisajayne1lisajayne1 Registered Posts: 41
    Thank you burg. I really do appreciate it
  • mrme89mrme89 Banned User Posts: 621
    Xero payroll gets a slating every time it is mentioned on Accounting Web.
    lisajayne1
  • lisajayne1lisajayne1 Registered Posts: 41
    Oh really Mrme89 thank you .. the plot thickens
  • TreadStoneTreadStone Feels At Home AAT Licensed Accountant Posts: 181

    "Quickbooks did say if I transferred from sage.. it would migrate all transactions not just TB totals .. which is good- not sure if Xero & capium would do the same? "


    I'm trialling Capium now and I'm pretty sure they offer a migration service if requested. I'd be surprised if the likes of Xero don't offer this, they want your business after all.
    lisajayne1
  • lisajayne1lisajayne1 Registered Posts: 41
    > @TreadStone said:
    > "Quickbooks did say if I transferred from sage.. it would migrate all transactions not just TB totals .. which is good- not sure if Xero & capium would do the same? "
    >
    >
    > I'm trialling Capium now and I'm pretty sure they offer a migration service if requested. I'd be surprised if the likes of Xero don't offer this, they want your business after all.

    Thank you. How are you finding Capium? Are you using all of it ? Inc payroll?
  • TreadStoneTreadStone Feels At Home AAT Licensed Accountant Posts: 181
    I only started the trial 2 days ago. See this thread:-

    https://forums.aat.org.uk/discussion/444447/capium#latest

    I don't handle payroll but our place uses Pegasus Opera. I've advised them to change as it's clunky and old fashioned but you can only lead the horse to water as they say....
    lisajayne1
  • SueSue Well-Known Registered Posts: 213
    I have finally managed to speak to someone at Xero after four attempts of my contacting them first.

    The person I spoke to was very helpful but she did not know what cash accounting was and it is important to me that the software I use is able to calculate vat using both invoicing and cash accounting. Can anyway who is already using Xero confirm whether it is possible to calculate vat using cash accounting?

    Thanks
  • burgburg Experienced Mentor GloucesterModerator, FMAAT, AAT Licensed Accountant Posts: 1,297
    Yes invoicve and cash accounting for VAT and deals with FRS too.
    Regards,

    Burg
  • SueSue Well-Known Registered Posts: 213
    Thanks. I will give the demo a trial then and see how I get on.
  • BertieBertie West Midlands Registered Posts: 113
    @TreadStone @Burg Hey, how are you finding Capium?
  • TreadStoneTreadStone Feels At Home AAT Licensed Accountant Posts: 181
    Well, after @Gem7321's feedback on the bookkeeping module, I think I'll be giving it a wide berth for the moment.
    I found the Accounts Production, CT & Practice modules all very promising though. I'm finding more time is needed to evaluate things.
  • BertieBertie West Midlands Registered Posts: 113
    Ah yes, I've just read the post of @Gem7321 that isn't very encouraging.

    Sage one it shall continue to be, for now at least.

    It is a pity there isn't one package that will cater for all, not having to do any re-mapping.

    Smooth intergrations between bookkeeping, accounts and tax would provide the most effective methods going forward.

    I do quite like Sage One final accounts...

  • lisajayne1lisajayne1 Registered Posts: 41
    I also liked Capium accounts production (have to lean a new chart of accounts) but I think that's going to be the same for all of them.
    Payroll looks great too.. even assessing the employees for auto enrolment
    For me tho I need a business tax module & Capium do all the accounts adjustments within self assessment so a big black mark against it for me! Shame
  • TreadStoneTreadStone Feels At Home AAT Licensed Accountant Posts: 181
    That's the problem not ONE product seems to do EVERYTHING well. Maybe I'm expecting too much.

    I did mention to Capium about the "missing link" being a business tax module but they didn't seem bothered. By their response I'm sure others must have mentioned it too.
    lisajayne1
  • lisajayne1lisajayne1 Registered Posts: 41
    @TreadStone
    This was the reply I got earlier :-


    Thanks for your query. As of now, we are providing SA302 computation as per HMRC standard format and at the moment we do not support the breakdown of accounts i.e. a separate listing of Capital/AIA, Add Backs and deductions etc under Tax Computation.

    We have shared this with the concerned department and it is most likely to be made available in near future. I will update you once it is there.

    Please feel free to contact us in case of any doubt or difficulty.

    Thanks
    Ryan

    So fingers crossed they get their act together before Accountex as I think people will be making decisions soon
  • mrme89mrme89 Banned User Posts: 621
    Capium- it seems not much has changed from my first comment here
    https://forums.aat.org.uk/discussion/comment/450968
  • burgburg Experienced Mentor GloucesterModerator, FMAAT, AAT Licensed Accountant Posts: 1,297
    We like Capium. I've never planned on using the bookkeeping part as we have already chosen Xero as in our opinion nothing comes close in terms of functionality and ease of use.

    Cloud based was a major thing for us as we wanted to move away from needing a server.

    Integration with other bookkeeping works quite well as you can import a .csv TB and map it. Takes less than 5mins for most.

    As for business tax, we have always made adjustments in the accounts rather than on the tax return. One improvement I would like is the capital allowances method for CT available in SA.
    Regards,

    Burg
    lisajayne1
  • mrme89mrme89 Banned User Posts: 621
    Interesting that you adjust in the accounts, Burg. What’s your reasoning behind it?

    My preference is to adjust in the tax comps as it shows HMRC that private use and other disallowances have been considered, and to what extent.

    Not that HMRC care about how you arrive at the figures, as long as the end result is correct.
    lisajayne1
  • burgburg Experienced Mentor GloucesterModerator, FMAAT, AAT Licensed Accountant Posts: 1,297
    I adjust in the accounts on the basis that clients should want to look at business performance and how effective that year has been. If we have say phone included as all of it but only 20% is business use then the accounts don't help much. When you consider this with others too such as motor expenses etc it can be quite significant.
    I do however adjust for non tax allowable items in the tax comp such as client entertaining. Reason being as they are business expenses just not allowable for tax.
    Overall I want to discuss a set of accounts that shows the business performance with tax being a by product of the profits made.
    Regards,

    Burg
    mrme89MarieNoelle
  • lisajayne1lisajayne1 Registered Posts: 41
    @burg I have some clients with several business and I only do one of them.. so accounts and tax comp need to be sent to their main accountants for their self assessment... it's a pain and rare however I like the breakdown of the tax comp to show the clients that net profit is not necessarily the tax profit
  • mrme89mrme89 Banned User Posts: 621
    It depends how you want to measure business performance.

    For example a plumber that has 10% private use on his van will still have a lot of fixed motor costs regardless of the private use, such as RFL, insurance etc.

    It’s the same with mobile phone use, especially with all-inclusive packages. If the phone was used 100% for business use, the price wouldn’t be any different if it was used 50/50.

    I’d argue that in a lot of cases, you could be understating (using that word loosely) the true costs of running the business.

    As I say though, it doesn't really matter which angle you come at it from as long as the result is the same.
  • burgburg Experienced Mentor GloucesterModerator, FMAAT, AAT Licensed Accountant Posts: 1,297
    I agree there are different ways of doing things. I'm not necessarily saying I'm right and others are wrong. I can see positives and negatives for each way. As long as we are being consistent and following rules correctly then I don't see an issue with either way.

    My only thought would be if you are particular about only working one way or the other then you may limit the software that you are able to use as many have chosen one particular way they expect accountants to work.
    Regards,

    Burg
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