Time management, scheduling and planning, you get the idea...

PGM

Trying to figure out a better way to manage staff resources, slotting jobs into available hours and being able to accurately say when jobs will start.

Must be a common problem for businesses delivering many projects that require labour time. And when done badly, you end up being as bad as the builder that lets you down constantly....

Any ideas or suggestions would be appreciated!

AK002

Is this in an accoutancy practice?

In mine, we have an excel spreadsheet for every month,that's broken down into weeks, and all accounts/staff resources are listed on it.

Then every week managers & partners have a meeting and plan the jobs, i.e. assign jobs to each staff memeber for the week. Works pretty well as everyone knows to check the planner for their next job.

PGM

AK002 wrote: »

Is this in an accoutancy practice?

In mine, we have an excel spreadsheet for every month,that's broken down into weeks, and all accounts/staff resources are listed on it.

Then every week managers & partners have a meeting and plan the jobs, i.e. assign jobs to each staff memeber for the week. Works pretty well as everyone knows to check the planner for their next job.

Its not an accountancy practice, its a part of the company I work for that delivers building projects.

When we price the jobs up we estimate how long it will take. And we need some system to enter this onto, to work out total labour needed/ and when, to help schedule jobs.

pinksponk

I would use a spreadsheet and when you have the scheme of work in place, then assign staff to the work and it would total at the bottom. PM me for an example.

PGM

pinksponk wrote: »

I would use a spreadsheet and when you have the scheme of work in place, then assign staff to the work and it would total at the bottom. PM me for an example.

I've been playing round with a spreadsheet. But instead of assigning staff to projects, I've done it the other way round, and assigned projects to staff.

As I need to know availability of staff. If you know what I mean?

Gianni

You could probably look at using gantt charts and critical path analysis to assist especially with building projects as it'd look at getting the materials in at the right time (just in time), sourcing correct labour etc.

Try looking at Microsoft Project. Although this may be overkill for smaller projects.

PGM

Gianni wrote: »

You could probably look at using gantt charts and critical path analysis to assist especially with building projects as it'd look at getting the materials in at the right time (just in time), sourcing correct labour etc.

Try looking at Microsoft Project. Although this may be overkill for smaller projects.

We do, we use gantt charts where needed. The problem isn't such much that, its once thats decided, knowing when we can fit the project into our existing labour schedule.