Childcare Vouchers Payroll Journal

Alicia Registered Posts: 40 Regular contributor ⭐
Hi everyone, we have just introduced childcare vouchers into the company where i work. We receive an invoice from the childcare provider and then the money is deducted from payroll.

I am however somewhat confused to how this is incorportated into the accounts from payroll using a journal? And do i post the invoice to a nominal code? & I am really confused as would this not duplicate the cost of the vouchers?

Your help will be kindly appreciated.

Thanks Alicia x


  • Claire321
    Claire321 Registered Posts: 209 Dedicated contributor 🦉
    Hi Alicia,

    We use childcare vouchers and I enter the invoice from the childcare provider, for the cost of the voucher, directly to the P & L nominal code for salaries (7001 in our case).

    I then enter the salary deduction taken from the employee for the childcare voucher as a credit in the salary journal to the same nominal code for salaries.

    These two entries cancel each other out and therefore have a nil effect on that nominal code.

    I receive a seperate invoice for a management fee, which I enter to a seperate P & L nominal code (misc costs).

    For example this is my salary journal

    DEBIT: Salaries cost to P&L code (e.g 7001)
    DEBIT: Employers NI to P&L code (e.g 7003)
    CREDIT: PAYE deducted to balance sheet code (e.g 2210)
    CREDIT: Employee & Employers NI deductions to balance sheet code (e.g. 2211)
    CREDIT: Net pay to balance sheet code (e.g. 2209)
    CREDIT: Childcare vouchers to same P&L code as salary costs (e.g. 7001)

    Hope this helps

  • mc25
    mc25 Registered Posts: 232 Dedicated contributor 🦉
    Alicia, what accounting software are you using? If its sage I could input the info as claire suggested. Hope this helps.
  • Alicia
    Alicia Registered Posts: 40 Regular contributor ⭐
    Thank you both for your reply - that makes perfect sense now.

    Yes i am using Sage software. I'll have a try at the journal and if i get a little stuck i shall shout if thats okay?

    Thanks again

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