Pivot Tables

T.C.
T.C. Registered, Tutor Posts: 1,448
Can someone please explain a common use of pivot tables. I use excel spreadsheets with the usual functions, sort and filters etc, but don't really know when to use these. I have tried them, but can't find a "need" for them. Opinions appreciated.

Comments

  • Newbie
    Newbie Registered Posts: 229 ? ? ?
    I know how to do pivot tables but in practice I have never found a need for them in my experience
  • PGM
    PGM Registered Posts: 1,954
    I hardly ever use them, I don't know why, think I prefer solving problems with my own formulas.

    An example where they come in handy; say you have 10 staff working on a few projects. And you've exported the info from your project accounting software, you could use a pivot table to display how many hours each staff member has worked on each project, nothing special but its displayed in table format so easy to compare etc etc..
  • mrb82
    mrb82 Registered Posts: 147 ? ? ?
    I use them to produce an aged analysis of my debtors. Very useful as the column headers is the dating range and the row headers are comments I use to categorise the debt.

    Alternatively, I use them to make sure my figures are correct when I do my reconciliation. It takes out duplicate reference numbers and gives me the correct total for each ref, so for example, in a long list of references and cash values, there could be the same reference in there a couple of times with different values, so £100, £50 and another £50. When I do a vlookup to pull the data to my workings page, it would just pull one the first value it comes to for that ref, so £100. Using a pivot, it brings the sum of values for that ref, so £200. It can also be used to show how many occurances of that ref there are using a count function, this way you can quickly check for duplicates.

    I love pivots.
  • T.C.
    T.C. Registered, Tutor Posts: 1,448
    Thanks everyone. Now I can practice with them!
  • Louise89
    Louise89 MAAT Posts: 296
    They are a good report tool if you want to create sales leads from your sales ledger or sales spreadsheets... etc
  • T.C.
    T.C. Registered, Tutor Posts: 1,448
    Can anyone recommend an online tutor for pivot tables?
  • PGM
    PGM Registered Posts: 1,954
    T.C. wrote: »
    Can anyone recommend an online tutor for pivot tables?

    google.com

    :D
  • Jo Clark
    Jo Clark Registered Posts: 2,525
    T.C. wrote: »
    Can anyone recommend an online tutor for pivot tables?

    This is for Excel 2007

    http://office.microsoft.com/en-us/training/CR010047968.aspx

    or direct to pivot tables -

    http://office.microsoft.com/en-us/marketplace/pivot-table-assistant-EM010278224.aspx?CTT=1

    or as PGM said, google.com and see what you can find...


    Good luck.

    JC
    ~ An investment in knowledge always pays the best interest ~
    Benjamin Franklin
  • T.C.
    T.C. Registered, Tutor Posts: 1,448
    Thank you!
  • deanshepherd
    deanshepherd Registered Posts: 1,809
    A chance to use my favourite toy..!

    http://bit.ly/v7lFMS
  • SandyHood
    SandyHood Registered, Moderator Posts: 2,034
    Another is on You Tube
    As some of the spreadsheet students missed classes last Jan/Feb, they used the YouTube films to see how to complete them.
    I've seen pivot tables tested on the on-line exams.
    Sandy
    [email protected]
    www.sandyhood.com
  • Jo Clark
    Jo Clark Registered Posts: 2,525
    SandyHood wrote: »
    I've seen pivot tables tested on the on-line exams.

    I had to prepare a pivot table from data provided in the spreadsheets (SPSW) module at level 3.
    ~ An investment in knowledge always pays the best interest ~
    Benjamin Franklin
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