Offering Payroll Services

KaelaH

I currently offer payroll services to several clients but in every case I provide the reports and they set up the payments from their accounts themselves.
However, I have been requested by a small charity client if I can provide payroll in the same way as their current Payroll Bureau, paying the staff direct. The problem i'm having is finding out how I go about setting these type of payment. Does anybody here off this service and how does this work please?

deanshepherd

Prohibitively expensive for a licence.

In my opinion not worth the bother.

JodieR

Depending which bank they're with you could set up a 'Payflow' system where you are an authorised person and fax payflow the amounts to pay the employees. It's backwards and clunky and expensive but it does work.

jamesm96

Or, could you not be added as an authorised user of their online banking?

KaelaH

I've never heard of pay flow but I'll certainly look into that.

Paying via their online banking would be preferable however they are a small charity with a complex mandate and therefore the bank won't allow them online payment facilities so need a better option.
One solution we've thought of is opening a client account on my side. Paying a roughly average standing order into there each month and pay staff from that? I could then pay back any difference to the client

KaelaH

I've never heard of pay flow but I'll certainly look into that.

Paying via their online banking would be preferable however they are a small charity with a complex mandate and therefore the bank won't allow them online payment facilities so need a better option.
One solution we've thought of is opening a client account on my side. Paying a roughly average standing order into there each month and pay staff from that? I could then pay back any difference to the client
Its a but messier that way but something my bank suggested

wildgoose1uk

Or you could suggest they examine their mandate and review their governing documents to see if it really needs to be that way or if it has grown from policy decisions?

If it is necessary you could always suggest they amend their governing document. Depends partly on the size of the charity and who you are dealing with though as to whether this one will fly.