dividends payments log??

Hello everybody. Sorry if this is a silly question but I hope one of our lovely MIPs could help me, please. Basically, my fiance set up a ltd company with 2 others. They pay themselves some directors salary and also dividends (every week its the same amount). They have an accountant who told them that there is a requirement to keep a log (diary?) of directors meetings when they decide how much dividends will be paid and when. Is this true or will a company bank statement be enough? If it is then what do they need to write in the log? Is there any standard wording that needs to be included? Do they need to record it every week or every month? I would really appreciate some help. Many thanks
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it is a requirement to hold a director's meeting to declare the dividends and to keep the minutes of the meeting. Each time a dividend is paid the company must issue a dividend voucher to each of the shareholder. Declaring dividends every week makes the paperwork quite cumbersome in your case!
More info here.
MN
Owner of Ltd: I may pay myself a dividend this month as I have some profits in the bank.
Owner of Ltd: You will need to have a meeting with the 'board' to make it official.
Owner of Ltd: Has a meeting with self and writes out board minutes.
It's just a joke if you ask me, in practice an Ltd Co 1 man band makes the decision on behalf of the board of one when he makes the payment and the rest is just paperwork...
For the record all the firms I've worked at have been ACA firms and vary in size from 4-40 members of staff.
In the OP's case, I would stick to red tape as the same amount is paid weekly and HMRC could argue this is employment income. Better safe than sorry.