Manchester/ Senior Supplier Maintenance Controller (FT) / Employer (Sainsbury's) - *closing 25 Nov*

SianaT Registered Posts: 30 🤖 Admin 🤖
Leading the procedures and processes for setting up new suppliers or amending current suppliers within Sainsbury’s financial systems. This involves implementing and monitoring the robust controls put in place to prevent error or fraud and being willing to advise, recommend and challenge stakeholders of all grades in the event of non-compliance.

Part of this role is managing relationships with key stakeholders such as Trading, Procurement, Sainsbury’s Bank & Payments Control to monitor and feedback on performance. You will be expected to proactively lead continuous improvement both within the team and with stakeholders to improve and simplify processes without comprising key controls.

The role will also be the key point of contact for suppliers and stakeholders regarding any issues relating to the suppliers’ settings in Oracle. You will also be responsible for the control of supplier data coming in and out of the team and be responsible for the Rollstream, our supplier communications tool.

This role will be responsible for taking the lead alongside the C2 Cashbooks & Supplier Maintenance Clerk to ensure timely completion of all tasks.

Principle accountabilities
Manage all requests to set up new suppliers or amend current suppliers ensuring completion (for Sainsbury’s Supermarkets and Sainsbury’s Bank)
Implement and lead a robust control environment in the data entry and handing of bank account details and any other financial data
Monitor that correct approval has been given and documented for all requests (inc non-standard payment terms, adhoc requests, supplier accounts on hold)
Proactively communicate processes and procedures appropriately to relevant areas of the business via procedure documents and process maps
Deliver great service to our internal stakeholders and suppliers by actively ensuring shared mailboxes are responded to promptly
Demonstrate leadership by resolving issues in Supplier Maintenance, seeing them through to resolution
Proactively lead the continuous improvement of processes to increase visibility of outstanding requests, reduce dependence on paper and simplify any processes whilst maintaining the key controls
Lead the testing of any new processes or systems including the foreign payments uploader or Oracle VAT
Champion the governance and completeness of supplier data and drive forward the Supplier Master Database project
Gather the required documentation for suppliers in administration
Support the Cashbooks Controllers and the Accounts Payable team
Measures of success
Zero payments made in error
All suppliers set up within five working days of receipt of full paperwork
Process maps reviewed and updated every six months
No “Business as Usual” impact from projects
Great feedback from stakeholders and suppliers
Mailbox emails responded to within two working days
Core areas of knowledge, skills and experience
Confident in communicating with and challenging internal stakeholders of all grades
Work collaboratively across the team and division to deliver role objectives
Lead, recommend, communicate & enforce strict control guidelines
High level of personal organisation
High level of stakeholder management and influence skills
Able to lead change within a multifaceted environment
Intermediate Microsoft Excel skills
Minimum five GCSEs grades C or above (Mathematics and English required)
Educated to A-Level or above OR currently work in a finance function
Currently studying towards a professional accounting qualification (AAT, CIMA, ACCA, ACA)
Previous experience of managing control processes
Knowledge and previous use of Oracle Financial
Store/administration experience
Resources available to the Job-Holder
C4/C5/C6 Line Management
C2 Cashbooks & Supplier Maintenance Clerk
Two C3 Cashbooks Controllers
Accounts Payable Team and wider Finance Operations Team
Procedures/process maps

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