Any body use sage..

Susanb2911

Hi i am new to forum, I am AAT trained and have not worked in acounts for 3 years 1 have returned to work and I am using sage, for the first time.
silly question I know but when I use the bank option to record a payment to a supplier in sage does it take money from the bank account.
I see it as recording the receipt in sage but I cant find this written anywhere, and worried it i pay from the bank account this action will pay the supplier twice... I am writing up my notes from my first week at work... cant ask anyone as I am on my own most of the time, the previous book keeper only pops in from time to time. so I am training by watching videos and reading notes on sage, but this subject just shows how to record a receipt... any help would be much appreciated

reader

Yes, a supplier payment takes money from the bank. The bank balance will go down because money is leaving the bank account and going to the supplier.

Example:
A receipt for a coffee.
If you setup Starbucks as a supplier, enter the receipt using Starbucks as the supplier. This will record the expense of subsistence in the accounts. Then do a supplier payment to pay off the supplier (Starbucks) that you owe money to. This will pay off the supplier, i.e. it won't double count the expense.

OR

A receipt for a coffee.
Just post a bank payment directly to subsistence from the bank, i.e. skip the receipt entering part altogether, i.e. don't use supplier payment just use the normal payment option

Don't:
A receipt for a coffee.
Enter as a receipt via the starbucks supplier option and do a bank payment directly to subsistence. This will double count the coffee and the starbucks supplier will be unpaid in sage (which is not true because a payment has been paid).

Susanb2911

Thank you