Paignton, Devon - Payroll & Accounts Receivable Supervisor opportunity

msowden

We are currently seeking a Payroll & Accounts Receivable Supervisor to be based in our head office in Paignton, Devon. This exciting opportunity will require you to take responsibility for all aspects of client payroll and assist the supervision of all monies received by the Group. Assisting the Client Accounts Manager to support the accounts receivable team to complete all daily/weekly/monthly tasks, including arrears, in line with controls and company operating procedures. Key to your success in this role will be your ability to build effective collaborative relationships with our Property Managers to ensure timely and proactive resolution of stakeholder issues.

This role is in an extremely busy department and requires a candidate who is ideally a part-qualified accountant and who has a least 4 years experience in accounting. Experience in property management client accounting and with the Qube property management software would be beneficial however not essential.

Key responsibilities:
1. Lead the processing of monthly payroll for site staff using Sage Payroll, including tasks as follows:
a) Setting up of new employees and closedown of leavers
b) Managing, calculating and processing all payroll adjustments received on an accurate & timely basis.
c) Responsibility for loading and managing authorisation of all payments in respect of payroll
d) Managing payroll in line with HMRC and pension regulations completing all annual requirements &
governance as required.
e) Act as the primary contact for payroll queries from Senior Management, Property Managers and site staff.
f) Provide reports for Senior Management, Company Clients and Service Charge Accounts, as requested

2. Support the Accounts Receivable team (alongside the Client Accounting Manager) to ensure accuracy, attention to detail and timely delivery of the following processes within the team:
a) Process the QUBE transfer to nominal
b) Process the days' transactions to CMS
c) Prepare the daily bank reconciliations
d) Prepare the 01 bank reconciliations for the Client Clearing Account and to investigate and correct any errors within a timely manner
e) Bank ALL client cheques and allocate on QUBE
f) Post ALL standing order receipts to Qube on a daily basis
g) Set up ALL Direct Debits in accordance with standing instructions and issue payment plan letters to owners
h) Process ALL Direct Debit payments in a timely fashion at the end of each month
i) Resolve any queries raised by Property Managers and/or owners and ensure appropriate resolution

3. Support the arrears collection process with the Client Accounting Manager, working with Property Managers and solicitors to ensure completion of arrears runs within agreed timescales and work with Property Managers to make necessary process improvements to the arrears process.

4. Provide cover and assistance on supporting the Accounts Payable Team when required, working together to ensure collaboration amongst the team and timely resolution of any issues identified.

5. Review and monitor performance and output within the transactional team, raising issues as appropriate to the Client Accounting Manager/Group Finance Director to ensure timely resolution.

6. Deputise for the Client Accounting Transactions Manager.

7. Take on ad hoc projects/tasks within the Client Accounts Team as advised by the Client Accounts Manager or Group Finance Director.

If you would like to apply for the role, please email your CV and current salary details to msowden@blenheims.co.uk
Deadline for receipt of applications Friday 5th July.