Finance Assistant Role- London- King's Cross

AnnaR23122020

Job Overview
Havas SO Group is part of the Havas Health & You group of companies. The agency provides Communications, PR and Advertising campaigns for clients in the healthcare sector.
The company has experienced a rapid growth in recent years and a capable support is required.

Part of a small, dynamic Finance team, we are looking for a confident, motivated, personable Finance Assistant, with “can do” attitude and ability to solve problems. This is a hands-on position and will require an individual with initiative and a drive to make constant improvements. The candidate needs to have strong communication and organisational skills and be able to liaise with all levels of staff within the business and external parties.

This role will suit someone who likes to work in a vibrant environment, who enjoys learning and building their skills and providing support to the extended teams.

We are looking for someone who is at the beginning of their careers to whom we can offer support with career development opportunities and relevant experience.


Core Responsibilities
• Liaising with Shared Services departments (Account Payable, Receivables, Treasury, Anti-fraud) to ensure smooth flow of information

• Assisting with purchase ledger processes:
- setting up new suppliers/employees’ accounts on accounting system
- assisting with suppliers’ queries
- supporting Purchase Ledger department with ad-hoc tasks

• Assisting revenue processes:
- creating new client accounts and setting up projects as requested
- raising clients’ invoices as per instructions and in line with company policies and procedures
- assisting Revenue Manager with ad-hoc duties (clients’ reporting etc.)

• Administrating freelancers’ invoices:
- coordinating setting up process with HR and Account Payable
- maintaining freelancers’ tracker
- making sure that invoices are received and processed in time
- inputting freelancers’ timesheets on the accounting system

• Responsibility for intercompany processing and reconciliations

• Assisting with month end processes:
- preparing and posting monthly journals (fixed assets, prepayments, other),
- maintaining fixed assets register and other ad-hoc reporting duties

Essential Skills & Knowledge

- Self-motivated and proactive with a can-do approach, dependability, and confidence to provide reliable support
- Excellent attention to detail (both numerical and written)
- Excellent communication and rapport building skills especially with non – financial colleagues
- Ability to multi-task, work under pressure and deliver on deadlines
- A problem solver
- Excellent organisation/planning/prioritisation skills
- A knowledge of standard Microsoft packages (Word, Outlook and especially Excel) and the ability to learn company-specific accounting software


Key Performance Indicators
- Performance appraisal & performance objectives
- Anecdotal internal customer feedback
- Smooth running of areas managed


To apply please send CV to Agnieszka.Nowak@HavasSo.com.

We are looking forward to hearing from you!