Account Numbers?

System · June 2005

As IÃ¢??m studying distance learning I need to complete supplementary questions and taskÃ¢??s, one of these is for computerised evidence. The question I am not sure of is regarding Customer/Supplier Account Numbers. I have 4 invoices and 1 credit note (2 of the invoices and the credit note are for the same customer therefore there are only 3 new accounts I think ;o) to send to customers, I need to allocate each of the customers an account number from the following: Customer Account Schedule A-G 1000-1051 H-M 1051-1100 N-T 1101-1150 U-Z 1151- Do I simply use the number? e.g. On Invoice 1:- Juniper Supplies - Customer Account Number: 1051 On Invoice 2:- Manchett Tyres - Customer Account Number: 1052 On Invoice 3:- Hummer Welding - Customer Account Number: 1053 On Invoice 4:- Hummer Welding - Customer Account Number: 1053 On Credit Note 1: Hummer Welding - Customer Account Number: 1053 Or would it be like this: On Invoice 1:- Juniper Supplies - Customer Account Number: J1051 On Invoice 2:- Manchett Tyres - Customer Account Number: M1051 On Invoice 3:- Hummer Welding - Customer Account Number: H1051 On Invoice 4:- Hummer Welding - Customer Account Number: H1051 On Credit Note 1: Hummer Welding - Customer Account Number: H1051 I have the same scenario for Suppliers too Supplier Account Schedule A-G 1000-1051 H-M 1051-1100 N-T 1101-1150 U-Z 1151- Do I just continue on e.g: The last customer Account Number was 1053 would the supplier one be 1054? All help always appreciated. Thanks Nick

System · June 2005

Account Numbers?

Hi Nick Do you have any previous accounts details that we can see, ie are there already accounts set up using any of the codes already listed? A-G would go up to 1050 I'm assuming and not 1051. If you haven't been given any previous records to go by, then I would go Hummer Welding account 1051, Juniper Supplies 1052 and Manchett tyres 1053 as they then run alphabetically. Without knowing if there is any other data we can go by, I'm afraid I'm as confused as you! I can see where you are coming from with your 2nd scenario, ie J1051 etc but need more prior info! Sorry <img src="i/expressions/face-icon-small-sad.gif" border="0"> Tracy

System · June 2005

Account Numbers?

Hi Tracy, Thanks for replying. The company was started on the 1st January so I am assuming this is the first time any customer numbers or supplier numbers have been issued. What about the supplier numbers? Do they just continue on? e.g Manchett Tyres was the last customer we added at 1053 so if the first supplier is Jacobs Donuts would this be 1054? We eat a lot of donuts here so have an account ;o) Many thanks Nick

System · June 2005

Account Numbers?

Hi Nick In the last Foundation exam there was a similar question, eg Wright Brothers are the 50th account give an alpha-numeric account for them, so I put WB50, I'm assuming this must be how you are expected to do this, so regardless of alphabetical order, you list the accounts by numbers as and when they are opened. Think I would be tempted to do it in exactly this form, using alpha-numerics to make cross referencing easier. Keep your purchases and sales seperate, so you may have the same number ie 1051 for a sales account and a purchases account, but hopefully the alpha part of the code will not be the same! Therefore Jacob Donuts would be JD1051. Alternatively put SL1051 in front of sales accounts (Sales Ledger 1051), and PL1051 in front of the Purchase accounts (Purchase Ledger 1051). This way if accounts had the same numbers, they would be distinguished by the SL and PL. Did that make sense? Hope so! Tracy

System · June 2005

Account Numbers?

Yup, made perfect sense, I thought that the numbers would start the same didn't dawn on me to do the alpha numeric way tho, will go with the SL & PL route many thanks Tracy Regards Nick

Account Numbers?

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