Quickbooks

System
System Posts: 100,537 🤖 Admin 🤖
edited June 9 in General accounting discussion
Just obtained a client using this.

Never used it before myself. Had a quick look at it last night and it looks, well abit poo. Maybe they are only using a basic version.

Doesn't seem to give you a TB, nominal prints etc.

Are with any wiz kids out there that can help me get to grips with it?

Regards

Dean

Comments

  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Hi Dean,

    I think QB is poo too! But I have to use it for some clients and I've picked it up along the way, so feel free to ask away.
    For the TB - go to Reports, select the Accountants option (can't remember the exact menu name) then you will see all the TB, BS and P&L. You have to watch the dates here - pick out the option (last financial year/this financial year) or set your own date range using the Custom option.
    Two further tips for now - it's really easy to make changes in QB, with not much evidence of the change. If your client is a dabbler, try to discourage them from making changes. If that doesn't work, there is an audit trail in the reports menu which will show the before and after of any changes.
    Secondly, you can "lock" periods so you can't make changes without a password - very useful once you have done a year end or VAT return.
    Good luck!
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Thanks for that. :)

    I have only had a quick look and I couldn't see any of that :? is there a complete basic system that doesn't provide double entry?

    Regards

    Dean
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Dean
    Not quite sure what you mean by that :roll:

    QB does operate double entry - it just doesn't make it very clear!

    Forgot to answer this one yesterday about nominal reports. I find it really odd that when you look at the chart of accounts, it doesn't give balances for the P&L accounts, and it doesn't show credit and debit balances for BS accounts on a conventional way.

    If you want to see transaction details for a nominal account, you can either
    1) double click on in to open an editable account listing - you can double click individual txns again to drill down to an editable journal
    2) highlight and select REPORTS, QUICK REPORT fromn the menus at the bootom of the window. This will give you a report style nominal activity list for a date range you specify (top Left) - I like the ALL option best. You can also double click items in this view to drill down.

    I hope this helps.
    Keep asking if you need to

    Sheelagh

  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Finding my way alittle but I don't have a TB that I can view?

    Regards

    Dean
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Hi Dean,

    I don't have access to any QB software today, so I am speaking from memory. Have you located the reports menu from somewhere near the top of the screen?
    That should give you a drop down meun of about 12 options, one of which is Accountants and another is something like Finanacial. Within one of these you should find a TB report which you can view on screen and double click through to drill down. I'm here for the next half hour or so if you need more help.

    Sheelagh
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Yeah I have found where you originally indicated but I only see four options, p&l, b/s, jnl's, general ledger.

    The only way I can see to get a TB is manually. i.e the chart of accounts gives you the nominal name and either a positive or negative figure. I might just have to use this and piece it together in excel :(

    I stick by the first thing I said about QB... its poo :lol:

    Regards

    Dean
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    hi dean

    what version is it that you're using? i use the 2005 edition so know very little about older versions, but I've found this forum quite useful when i get stuck...

    http://www.quickbooksusers.com/

    just make sure you use the UK section, or else you get some wierd & wonderfully confusing american views on things!

    jodie
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Its a 2004 version called simple start.

    Regards

    Dean

    p.s thanks for the link.
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Hi,

    I use Quickbooks and I think it is better to use than SAGE as you have the diagrams to show you where eveything is at.

    Nic
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Its POO! :lol:
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Have you tried going to Reports, Accountant and Taxes and then Trial Balance?

    Quickbooks is anything but quick in my opinion!

    Ste
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Hi Steve

    I don't get those options. The client must be using an old/basic version.

    Regards

    Dean
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    sounds like they've bought a :!: poo :!: version! I bought a cheapy version for my sister to use to help me out and she can definately run TBs...
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Hi Dean

    I visited a QB client today, so I had a chance to check out the layout. Try looking for the report menu right at the top of thw screen. It's a small gey tab in a line of similarly insignificant looking tabs.
    Then it's Accountant and Taxes, then TB and choose your data range.

    Good luck

    QB is Poo - could catch on - I used the phrase in public today :roll:
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    http://img.photobucket.com/albums/v236/dcoak/untitled1.jpg

    http://img.photobucket.com/albums/v236/dcoak/c54e5f91.jpg

    Sorry not the best quality in the world but you get the idea about me NOT seeing a TB :lol: i'm not cracking up honest!

    See tis really really POO :D

    Regards

    Dean
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    If all else fails (which appears to be the case here)maybe you can re-create a TB from the P&L and B/S and the nominal ledger (n/l for split of assets and liabilities).

    Steve
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Yeah I can re-create it by using the "chart of accounts" it just gives a list of nominal accounts with + or - figures 8)

    Regards

    Dean
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    OMG - is this guy trying to run a business using this software.
    Sorry Dean, i didn't really disbelieve you - I'm just amazed that Intuit think they can actually sell something like this as a business accounting tool.

    Does it have any redeeming features?

    Maybe you could sell him Sage - tell him how much of your time he would save!

  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Just found your post re QB. Simple Start is a very basic cash book set up. To get any decentinformation you need QB Professional at least. Much better reporting although still some gaps (like a purchase day book!)

    Hope this helps.

    Sharon
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:Quickbooks

    Quickbooks Pro is fine. It is great for a client to use, because it is fairly user-friendly. Once you get to grips with it, it does give all the information you need. However, the Simple Start version is poo, I must agree. I would get my client to upgrade to a better version.

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