HMC&R DISPENSATIONS......

System
System Posts: 100,537 🤖 Admin 🤖
edited June 9 in AAT member discussion
Hi all

Has anyone applied to HMC&R for dispensations on travelling & subsistence before? I’m thinking of applying, but wondering if the benefits out-weight the initial hassle.

Can anyone offer any advice?

Regards

Comments

  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:HMC&R DISPENSATIONS......

    A dispensation granted by HMRC for travelling/subsistence is of great benefit. It saves you the hassle of analysing out the expenses claims to be put on the P11D's and then preparing the relevant S336 claims.

    Provided there are adequate controls for authorisation and payment of expenses then I don't see any reason HMRC won't grant a dispensation.

    Kind regards
    Steve
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:HMC&R DISPENSATIONS......

    I had to do this a few years ago and it was very straightforward and saved piles of work. We had 300 employees affected and for the time spent on the initial set-up, it saved me so much grief later.

    I would always recommend applying.
  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:HMC&R DISPENSATIONS......

    Umm


  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:HMC&R DISPENSATIONS......

    ahh


  • System
    System Posts: 100,537 🤖 Admin 🤖
    Re:HMC&R DISPENSATIONS......

    Hi Ya and thanks for your replies Steve & Sara. Can you please clarify the follow circumstances regarding the possible dispensation claim…?

    We are a small (£1.75m) turnover distribution Ltd company. We are based on the south coast, but our problem is that we employ four salesperson, whom are based all over the country. We have one local to us, we have one located in Norwich and the other two are based further up, say.

    The problem is that as a company we supply all of our salespersons with a company credit card to purchase business expenses (wholly & exclusively) for the business. This will include fuel to run their personal car for which they carry-out business miles mainly...say 2,000 buiness miles a month...500 maybe private (all of the private miles element is recorded) and returned on a P11d each year. Other expenses include basic hotel cost as the salespeople are constantly “out & about” various location of the country trying to win contracts. When they are out overnight we do allow them to purchase lunch and evening meals when I consider to be subsistence – the cost are never excessive, but realistically reasonable. So this pretty much sums up the type of expenses incurred on a typical month…

    Should theses expenses (paid by company credit card, wholly & exclusively for the business) still be totalled for each employee and declared on a P11d annually then?

    The problem that I am up against is that neither two of my predecessors ever declared them on a P11d – not even the fuel benefit…..since I joined at least the fuel benefit is now treated correctly…but I’m still not too sure how to treat this credit card expense.

    Could you possible advise me further?

    Many thanks indeed all…..

    Barry :shock:


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