Payroll help needed please
maddiehorse
Just JoinedRegistered Posts: 7
Hi all, Can anyone help me with a couple of payroll questions please?
I am a treasurer for my local village hall and we employ one person (the cleaner). Her contract is for a notional 25 hours a month which varies according to the hall usage. She is a non tax payer as this is her only income. Should I issue her with a P60 each financial year and a P45 when she leaves as this doesn't seem to have been done previously?
Also if she wanted to job share this role should I create two new contracts splitting the nominal hours between the two of them, or should I do one contract but make both parties sign it?
Any help much appreciated.
Thanks
I am a treasurer for my local village hall and we employ one person (the cleaner). Her contract is for a notional 25 hours a month which varies according to the hall usage. She is a non tax payer as this is her only income. Should I issue her with a P60 each financial year and a P45 when she leaves as this doesn't seem to have been done previously?
Also if she wanted to job share this role should I create two new contracts splitting the nominal hours between the two of them, or should I do one contract but make both parties sign it?
Any help much appreciated.
Thanks
0
Comments
In relation to a p60 that is usually issued to the employee after the tax year if she's still working there, so for current tax year (2015/2016) end of tax year is 5th April 2016. Even if the employee is leaving you can prepare their p60 before the end of tax year and issue them a p45. A p45 is a compulsory document which must be issued if she is going to leave her position. This is a legal requirement (if she is leaving). In terms of Job share what do you mean? Job share with another employee? This is my opinion as a contract is a legal document between the employer and employee, you could just create the same layout on the contract but make them each sign the document, that way each of them have their own official copy and record. You must remember to make the changes to the payroll when preparing the payslips plus the adjustments. Also you must ensure that the employer payment summary is sent too as the tax owed is nil which I am sure you already do. Hope this helps you out if you have any more questions do feel free to ask
Many thanks
Kind regards
Shamil karia
To also add when you add a new employee always remember you need the employees p45 or p46. Passport or driving licence for photo id. A utility bill such as a mobile phone bill or bank statement to verify address and would suggest get a copy of the national insurance number for company records. Hope this helps you out and good luck.
Kind regards
Shamil karia
Being an employer i would also look on the pension commission website and find out when the auto enrolment staging date is. As this is something else that you will have to consider.
Hope that helps
The ACAS website has lots of information that you may find helpful regarding employer's obligations.
Payroll software guidance and can be used for manual : https://www.gov.uk/payroll-software/overview
Link for Free Payroll software : https://www.gov.uk/payroll-software/free-software
Employer Payment submission link and NIL submissions guidance to HMRC : https://www.gov.uk/pay-paye-tax/tell-hmrc-no-payment-due
Guidance on running payroll : https://www.gov.uk/running-payroll/reporting-to-hmrc-eps
Please not there may seem like many links but they are a good guidance to payroll plus each are like a page long only and on top of this they are not that long a read as they only have a few sentences but they gets straight to the point.
For any employee it is usually a legal requirement to submit them a P60 after the end of the tax year by the 31st of May, what I would suggest is giving HMRC a call and explain to them that you run Payroll for 1 employee you didnt know about the P60 etc and they may be able to help and support you. Please see the link : https://www.gov.uk/government/organisations/hm-revenue-customs/contact/employer-enquiries
You would need to issue a P45 if the employee is leaving. Unfortunately you can not download these and HMRC would probably even tell you to download a free software to run payroll which is what I would advise too. With a P60 you would issue that to your employee as it shows them how much tax has been paid in the tax year and that documentation can be used to support the employee if they were looking for a mortgage, loan etc. A P45 is split into three parts, See the link it gives a nice basic break down of every form aswell : https://www.gov.uk/paye-forms-p45-p60-p11d/p45.
Please do not stress I do apologise for the massive message but I prefer to explain and give you a detail breakdown so you understand it. I hope this has helped you out please do feel free to ask me any questions, I am more than happy to help you out. Never worry mistakes happen we are all human and we can rectify them.
Kind regards
Shamil Karia
Your most welcome always here to help. There will always be someone out there to help you out in this world no one is ever alone. Definately the links are quite short and get to the points so you wont need long on each of them. Also provided a link for free softwares if you do consider it. HMRC is always there to help but a warning they do at times take very long to answer so you may need to be patient, I would say they can at times take up to 45 minutes to answer so make you have minutes if you call.
Hope this has helped you out and reduced the stress. Feel free to ask any other questions if you want
Kind regards
Shamil Karia
Kind regards
Shamil Karia