Payroll help needed please

Hi there,

In relation to a p60 that is usually issued to the employee after the tax year if she's still working there, so for current tax year (2015/2016) end of tax year is 5th April 2016. Even if the employee is leaving you can prepare their p60 before the end of tax year and issue them a p45. A p45 is a compulsory document which must be issued if she is going to leave her position. This is a legal requirement (if she is leaving). In terms of Job share what do you mean? Job share with another employee? This is my opinion as a contract is a legal document between the employer and employee, you could just create the same layout on the contract but make them each sign the document, that way each of them have their own official copy and record. You must remember to make the changes to the payroll when preparing the payslips plus the adjustments. Also you must ensure that the employer payment summary is sent too as the tax owed is nil which I am sure you already do. Hope this helps you out if you have any more questions do feel free to ask

Many thanks

Kind regards

Shamil karia

Hi again, dont worry there is always someone here to help you out aswell. Its good to issue with payslips so she has her own copy too. Just shows her how much she earns what rates shes getting etc. Thats fine too as you have provided a manual break down calculation for her, but generally if someone is working for me I usually would issue them a payslips for their reference. Employer payment summary is just a submission to HMRC done through your payroll software just to say that the employee is paying nil taxes. Dont stress and be upset we can help you out. As another member said RTI, RTI basically means real time submission (Full payment submission on payroll softwares) which in simple is you have to submit the details as to how much the employee has been paid in that period and their deductions (dont worry the system should have this feature included). In relation to Auto Enrollement (Work place pension) the following rules apply for work place pension, the employee must be ages between 22 - state pension age and should have an income of over £10,000 so I dont think that the employee will be eligible. As I read from previous messages you dont use a software not a problem you can use HMRC's tools to submit nil tax payments (Employer Payment Summary) as you still have to notify HMRC that she does not owe any taxes. Please see the links below, there are several links to guide you.

Payroll software guidance and can be used for manual : https://www.gov.uk/payroll-software/overview

Link for Free Payroll software : https://www.gov.uk/payroll-software/free-software

Employer Payment submission link and NIL submissions guidance to HMRC : https://www.gov.uk/pay-paye-tax/tell-hmrc-no-payment-due

Guidance on running payroll : https://www.gov.uk/running-payroll/reporting-to-hmrc-eps

Please not there may seem like many links but they are a good guidance to payroll plus each are like a page long only and on top of this they are not that long a read as they only have a few sentences but they gets straight to the point.

For any employee it is usually a legal requirement to submit them a P60 after the end of the tax year by the 31st of May, what I would suggest is giving HMRC a call and explain to them that you run Payroll for 1 employee you didnt know about the P60 etc and they may be able to help and support you. Please see the link : https://www.gov.uk/government/organisations/hm-revenue-customs/contact/employer-enquiries

You would need to issue a P45 if the employee is leaving. Unfortunately you can not download these and HMRC would probably even tell you to download a free software to run payroll which is what I would advise too. With a P60 you would issue that to your employee as it shows them how much tax has been paid in the tax year and that documentation can be used to support the employee if they were looking for a mortgage, loan etc. A P45 is split into three parts, See the link it gives a nice basic break down of every form aswell : https://www.gov.uk/paye-forms-p45-p60-p11d/p45.

Please do not stress I do apologise for the massive message but I prefer to explain and give you a detail breakdown so you understand it. I hope this has helped you out please do feel free to ask me any questions, I am more than happy to help you out. Never worry mistakes happen we are all human and we can rectify them.

Kind regards

Shamil Karia

Good evening,

Your most welcome always here to help. There will always be someone out there to help you out in this world no one is ever alone. Definately the links are quite short and get to the points so you wont need long on each of them. Also provided a link for free softwares if you do consider it. HMRC is always there to help but a warning they do at times take very long to answer so you may need to be patient, I would say they can at times take up to 45 minutes to answer so make you have minutes if you call.

Hope this has helped you out and reduced the stress. Feel free to ask any other questions if you want

Kind regards

Shamil Karia

Your most welcome, you too enjoy your evening

Kind regards

Shamil Karia