Own car and companys fuel

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krix
krix Registered Posts: 19
in General accounting discussion
Hello, everybody!
Can anybody help me with this? Ltd is paying for a fuel to an employee (director) who is using own car for business purposes. Only receipts for business use have been submitted. Is this something which needs to be reported to HMRC or is this just a company`s expense? Thanks in advance

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  • krix
    krix Registered Posts: 19
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    They do not have mileage records at all
  • MarieNoelle
    MarieNoelle Registered, Moderator Posts: 1,368
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    > @krix said:
    > They do not have mileage records at all
    How do they have proof the receipts expensed are business only?
  • RyanMIP
    RyanMIP Registered Posts: 50
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    Just ignore it - it'll be fine.
  • krix
    krix Registered Posts: 19
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    Invoices are the only proof. I did advise them to put all of the postcodes in google to calculate approximate mileage
  • krix
    krix Registered Posts: 19
    edited May 2017
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    RyanMIP

    Are you being sarcastic? ;)
  • MarieNoelle
    MarieNoelle Registered, Moderator Posts: 1,368
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    krix said:

    Invoices are the only proof. I did advise them to put all of the postcodes in google to calculate approximate mileage

    It's the client's choice. If the employee is too bothered to produce mileage records from his diary and google maps the payments made to reimburse the fuel should be processed as PAYE.

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