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OFFICE ADMISTRATION AND ACCOUNTS ASSISSTANT at a Private Limited Company

Contract: Permanent
Reports To: Finance Director
Hours: 8.30am to 5.30pm (Full Time, office based)
Probation Period: 6 months
Based in: London, Hampstead (Northern Line/ free parking available on site)
Applicant should live within 1 hour travel time
Salary: Competitive
Start Date: Flexible (February to March ’25)
Application Deadline: 31 January 2025


Job Description: Main description of the role
We are a small family office, with under 10 staff members, that manages and keeps records of our assets/entities. There is a very high level of paperwork received by post and digital files received by email. These documents relate to but are not limited to the following: banking, managing properties, Charitable Trust and grants applications/processing, auditors as well as personal correspondence and family records.

The successful applicant will receive training on the job to develop the skills required to achieve a successful career. Option to train for accountancy qualifications, support for training and fees is provided subject to successful probation period.

No prior accounting work experience is necessary as full training will be provided. Initially, training will be provided in basic bookkeeping, Sage transaction posting and VAT to develop an understanding of the fundamentals of these areas.

Job Related Skills
• Basic accounting debit and credit knowledge is essential - equivalent of AAT level 2, as well as basic excel knowledge.
• Knowledge of Sage 50 Accounting package would be an advantage.
• Ability to communicate complex issues effectively by telephone, in writing, by e-mail and in person
• Methodical and organised approach to tasks, with an eye for detail
• Ability to work calmly under pressure prioritising competing demands effectively
• Initiative, flexibility and ability to handle change
• Ability to produce accurate summaries of meetings, events and conversations
• Good problem-solving skills and ability to use initiative
• Commitment to continuous personal development
• Ability to work alone, as well as working co-operatively as a team member

Job Duties:
• Various accounts assistance.
• Assistance to the Office Manager and general office support.
• Handling telephone enquiries promptly and efficiently.
• Grants database management, application processing and liaising with charitable organisations (full training will be provided).

General office duties
• Scanning, filing and copying of files.
• Assistance with sourcing lunches and preparation of hot drinks for directors and any meetings as and when required
• Assistance to Office Manager for quarterly management meetings preparations and set-up
• Assistance with booking travel and accommodation for directors
• Any other ad-hoc office duties as required

Cover Duties (as and when required)
• Full cover for Office Manager/Personal Assistant and specific assistance to the directors with diary management, in house meetings set-up, lunches / hot drinks, arrangement of travel & accommodation
• Other small tasks cover when other staff are on leave.


Please send CV to cs@nroditi.com