Internal Invoicing

lgarside Registered Posts: 122 Dedicated contributor 🦉
Hello is anyone able to tell me what the T account entries are for internal invoicing. Where I work say if dep A was to supply a service to dep B the entries are to Dr the expense and credit the creditors control a/c for B, when the invoice is raised this credits income for A and debits the debtors control but how do you clear out both of the control accounts because you don't need to physically trf the money as this would be just company money going in and out?

Any help greatly appreciated.


  • Nilesh Mandvia
    Nilesh Mandvia Registered Posts: 91 Regular contributor ⭐
    Internal Invoicing

    You have to do contra entry between sales ledger control account and purchase ledger control accounts. So under this circumstances, you can do the following entry to clear the accounts.

    Debit Creditors control account
    Credit Debtors control account

    In real life, I would do differently. Instead of invoice, I would open an income account and expense account just for the departmental transactions. Then I would just do the journal between expense and income account using non-vatable code. Then do not have to worry about clearing the accounts.

    Dr Expense account with department code B
    Cr Income account with department code A

    I am going to mentioned some obvious pitfalls when you do internal transaction.

    You have to use non-vatable code for whichever method you use, either invoice or journal. As these are internal transaction, they should not be included in vat return.

    Also at end of the year you have to cancel out the income and expenses as this is internal transaction, they should not be included within reported income for the entity.

    I hope this helps.

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