Invoice Validation Assistants Required for London W5

Accounts Payable Assistants (Input)

We require an accurate, methodical, analytic individual to join a friendly, successful, results driven Accounts Payable team within our Media Division.

The role will involve processing a high level of our supplier invoices, relating to the purchase of media advertising space. You should be comfortable in matching invoices to bookings relating to the purchase of adverts in a variety of different mediums, radio, print, cinema, internet and TV. Our role is to exceed our targets and provide good customer service to the advertising agencies we support as well as our vendors.

This is a fast paced environment within an innovative and highly successful organisation.

Your role will include but not limited to the following:

• Sort allocated post (invoices) into current and those not yet due for processing
• Accurately match invoices to bookings on MX and to use relevant systems (Metis, PC Accounting) to ensure this is done in a timely manner
• Distribute all invoices (processed and queried) on a daily basis to the relevant team member in the wider AP Team according to the most updated schedule
• Communicate to wider AP Team any issues regarding invoices being processed.
• To ensure all uploaded invoices (when implemented) are managed in a timely manner and all errors and discrepancies are communicated to the Team Leader and/or Accounts Payable Manager.
• To ensure continuous accuracy, efficiency and attention to detail when processing invoices
• To address and communicate any queries and escalations to the AP Input Team Leader for follow up.
• To prioritise and support admin duties and ad hoc requests from the Team Leader and AP Manager
• Support wider AP Team with supplier reconciliations as and when required usually mid-month and month end. This may involve calling suppliers; helping to sort invoices to supplier statements and/or completing supplier reconciliations
• Support wider AP Team with payment packs. This may involve pulling together pieces of documentation to make the payment pack up before going for signature
• Any other duties as requested by the Team Leader and/or Accounts Payable Manager

Further notes/comments
To give you some background on us, we are a shared service centre based in Ealing – we are owned by WPP Group (www.wpp.co.uk) Our role for the organisation is to provide a seamless centralised finance function for all of the exciting and innovative advertising, media and PR companies that WPP own. We have been in operation since 2012, and have experienced tremendous growth in these 3 short years, this has been down to our success in becoming a centre of excellence for the group, by centralising our accounts functions, improving process for the organisation and providing excellent customer service. Our people our important to us and we offer solid opportunities for growth for committed, hardworking individuals. There are lots of us here at Ealing and this number is likely to grow as we take on more and more exciting projects for our agencies. Our hours are 9 to 5.30 pm, Monday to Friday. All staff have 22 days holiday + bank holidays, holidays increase by 1 day each year. We also offer a company pension, WPP staff discounts, season ticket loans, Private Health and Life Assurance.


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