London-Bloomsbury / FT Accounts Assistant / Sotheby's Institute of Art (Recruiter)

Marks

Due to a team member relocating, we have an opportunity to join our Finance team at the Institute. Job details are as follows:

Job title: Accounts Assistant
Reports to: Management Accountant
Term: Full Time
Hours: 35 hours per week
Location: Sotheby’s Institute of Art London

Salary - range between £26k-£29k per annum depending on knowledge/skills/attributes

Job Purpose: To support the Finance Team with day to day accounting duties.

Key areas of responsibility
Provide day to day support for the Management Accountant, focusing on the maintenance of purchase/sales ledgers and assisting with credit control.

Accounts Payable:
• Posting of all purchase invoices onto Microsoft Dynamics
• Checking and posting of all staff expense claims, ensuring all receipts are present and raise appropriate adjustment in lieu of any advances received
• Ensure payment of invoices are in line with supplier credit terms
• Raise and process payments via cheque and BACS on a weekly basis for checking by Management Accountant before submission to Director of Finance for authorisation
• Raise any foreign currency and priority payments as required
• Prepare and submit company credit card holders with their statements on a monthly basis, including reconciliation and posting of transactions onto Microsoft Dynamics
• Provide aged payables report to Management Accountant at month end for checking
• Dealing with queries and liaising with relevant staff and suppliers as necessary
• Maintain supplier account details and direct debit mandates
• Process remittances
• Maintain filing of invoices and payment records

Accounts Receivable:
• Check current account and Flywire portal on a daily basis for fee income received via wire transfer
• Reconciliation of credit card income received via two merchant accounts
• Daily entry of all wire transfers, credit card and cheque payments onto banking schedule, deferred revenue schedule and CAMS student database
• Notify Admissions and Public Programmes of receipts where necessary
• Deal with queries from students and issuing statements from CAMS where necessary
• Attendance to all registration days and issuing students with ID cards
• Assisting the Management Accountant with credit control and sending out tuition fee reminders via email
• Reconciling monthly income entered onto deferred revenue to the general ledger

Petty Cash:
• Maintenance of the Institute’s GBP/US$/HK$/€ petty cash accounts
• Issuing foreign currency cash advances to members of staff and faculty who are travelling overseas
• Notify Management Accountant of any currency purchases that may be required from the bank
• Reconciling all petty cash accounts on a monthly basis for checking by Management Accountant

General Duties:
• General accounting duties as required depending on work load
• Cover work in the absence of the Management Accountant
• Liaise proactively with colleagues in other departments to ensure that they are aware of relevant finance related information

Minimum requirements:

Education:
5 GCSE’S (A-C), including Math and English

Knowledge/Work Experience:
• Working knowledge of basic accounting principles is essential
• Excellent IT skills, including good working knowledge of word and excel
• Accuracy and good reconciliation skills
• Minimum of 1 year’s relevant experience

Additional requirements (desirable)
It is the nature of Sotheby’s Institute that tasks and responsibilities are in many circumstances unpredictable and varied. All employees are therefore expected to work in a flexible way when the occasion arises that tasks, which are not specifically covered in their job description, have to be undertaken.

Individuals must be eligible to work in the UK.

Studying towards a recognized Accounting qualification (AAT, CIMA, ACCA or similar) would be advantageous.

To apply please send covering letter (including details of current salary and notice period) and CV to:

email: vacancies@sothebysinstitute.com

With regret, we can only respond to those individuals whom we wish to see for interview.**

**Closing Date: Midday 12 September 2016**