Monthly invoicing - How to display on invoices

J_ACO

Hi,

I'm looking to set up my monthly invoicing to my clients to show their annual fee as being broken down into specific services (company accounts, PAYE, etc.) but I'm struggling (overthinking) how to display this correctly on my invoices as I want to make it clear that the client is being billed for a monthly portion of their annual fee.

I'm struggling to find the correct words, does anyone have any advice on how they do this? Using the word retainer feels incorrect and using monthly fee feels off as it's not a monthly fee, they're part paying their annual fee...

I'm trying to set these up on an automated recurring basis by product, so I'm trying to avoid any specifics (month 1 bill etc.) as I'll be using this product for many clients that have started at different times with us

Ali_Johnson

Hi J_ACO

Depending how you have communicated and agreed your fee structure with your clients would "part payment", "instalment" or "breakdown of charges" work?

I'm just wondering if it's for your purposes or for your clients clarification. Are you looking to track your costs and income to your different services? If it's for you and you are using software you will probably have a field available when you set up your products/services which you can use to categories.

zxcvb

I do monthly fees for some clients. I send them the quote by email for the whole year, breaking down the costs for each service, with a total and 1/12 monthly amount. The invoices then say "Monthly fee as agreed by email on dd/mm/yy". Nice & simple and a handy reference for both sides for when it needs to be reviewed.