Driving Instructor help please
Blonde Accountant
Registered Posts: 86 Regular contributor ⭐
Hi all, I have just taken on a driving instructor. He has a list of all the percentages etc that he can claim-he went to a tax seminar-but I just wonder could anyone confirm if they are correct as I have been looking all over the HMRC site and I can't find anything.
Phone landline pu 20%
Mobile pu 90%
Internet pu 90%
Motor pu 10%
He puts in gas and Elec @ £40 and £30 pm
Mort p/ment-it is a proportion-based on a i/only mortgage-3 bed/2 family rooms therefore 201.72/5=40.34 1/2 room used as office area=40.34/2=20.17pm
Any help gratefully received
Thanks
Nicola
Phone landline pu 20%
Mobile pu 90%
Internet pu 90%
Motor pu 10%
He puts in gas and Elec @ £40 and £30 pm
Mort p/ment-it is a proportion-based on a i/only mortgage-3 bed/2 family rooms therefore 201.72/5=40.34 1/2 room used as office area=40.34/2=20.17pm
Any help gratefully received
Thanks
Nicola
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Comments
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The private use calculations are not set amounts but are based on how much actual private use there is of an expense. For example they may have two mobile phone with one being purely for business and therefore 100% allowable. Likewise with the vehicle costs, if there is a second vehicle in the household then there may be no private use of the driving instructor vehicle.
I would not allow any home expenses as the work of a driving instructor is carried out in the car and not at the home. However I would allow £3 per week for use of home as office for preparing his books at home.
Please do not pay too much attention to things said on a HMRC seminar as they tend to lean heavily to whats best for HMRC without being clear on all your options.0 -
What groundy said.0
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Thanks Groundy.0
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I second groundy too.0
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Thanks guys-great help x0
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I just thought of another-when considering whether claiming for mileage costs or fuel and motor etc, if I claim mileage costs can I also claim the cost of leasing the car or not?
Thanks0 -
Blonde Accountant wrote: »I just thought of another-when considering whether claiming for mileage costs or fuel and motor etc, if I claim mileage costs can I also claim the cost of leasing the car or not?
Thanks
Unfortunately, no. The way I explain it to clients is that you can either claim the actual cost of buying, owning and running the vehicle (leasing / interest costs, Capital Allowances, fuel, servicing... etc) OR you can claim the mileage rate (which is designed to allow for all of the aforementioned expenses). If you claim mileage then that's all you can claim. That said, I don't think I've ever known for a client to be disadvantaged by claiming mileage rather than actual costs.0 -
Just on the 'use of home' issue... I thought I'd seen some guidance from HMRC saying that they don't like flat-rate allowances, and that they would prefer that you calculate the actual costs of running the home, and take an appropriate apportionment based on the amount of your home (both size and time related) that you use in the running of your business; although a driving instructor carries out his fee-earning on the road, he (or she?) will certainly be doing plenty of admin at home! Does anyone else calculate use of home this way?0
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I thought I'd seen some guidance from HMRC saying that they don't like flat-rate allowances, and that they would prefer that you calculate the actual costs of running the home,
have a look here http://www.hmrc.gov.uk/manuals/bimmanual/bim47825.htm - although it may not cover every scenario it does give a good general idea. I've got several driving instructor clients and think that they all fit neatly into 'Example One' and therefore claim the fixed rate (previously £2, now £3 per week)0 -
have a look here http://www.hmrc.gov.uk/manuals/bimmanual/bim47825.htm - although it may not cover every scenario it does give a good general idea. I've got several driving instructor clients and think that they all fit neatly into 'Example One' and therefore claim the fixed rate (previously £2, now £3 per week)
I'm going with that for my electrician client. Although the example says "uses a room solely for business use for a short period each week".
Could that be a living room, that you do you books in? Or does it have to be some other room set up as an office type area.0 -
have a look here http://www.hmrc.gov.uk/manuals/bimmanual/bim47825.htm - although it may not cover every scenario it does give a good general idea. I've got several driving instructor clients and think that they all fit neatly into 'Example One' and therefore claim the fixed rate (previously £2, now £3 per week)
Quite right, I'd overlooked that one. Thanks Jodie! I guess if the client is actually working from home then the apportionment way will be more tax effective, but for someone like a Driving Instructor (or a window cleaner) this works great!0 -
That said, I don't think I've ever known for a client to be disadvantaged by claiming mileage rather than actual costs.
Really? In 90% of cases I have the client would be much worse off claiming mileage. Aside from the recent increase from 40p to 45p per mile that rate has not increased since I first set foot in an accountancy practice 15 years ago. I'm not sure how much petrol was per litre back then but I remember it only cost £15 to fill up my Austin Metro. My Toyota Previa just rinsed me of £85!0 -
As for use of home, this is a topic where accountants love to discuss the finer points of calculating a reasonable and acceptable approximation but in 15 years in this industry I have never seen an inspector even question the amount claimed in any enquiry I have dealt with (aside from the recent Christopher Lunn debacle - google it - but that was for very different reasons).
I am beginning to think the Revenue couldn't care less.0 -
deanshepherd wrote: »Really? In 90% of cases I have the client would be much worse off claiming mileage. Aside from the recent increase from 40p to 45p per mile that rate has not increased since I first set foot in an accountancy practice 15 years ago. I'm not sure how much petrol was per litre back then but I remember it only cost £15 to fill up my Austin Metro. My Toyota Previa just rinsed me of £85!
I think you're right, unless you have a very economical and cheap to run car, and do around 10k miles.0 -
deanshepherd wrote: »Really? In 90% of cases I have the client would be much worse off claiming mileage. Aside from the recent increase from 40p to 45p per mile that rate has not increased since I first set foot in an accountancy practice 15 years ago. I'm not sure how much petrol was per litre back then but I remember it only cost £15 to fill up my Austin Metro. My Toyota Previa just rinsed me of £85!PGM wrote:I think you're right, unless you have a very economical and cheap to run car, and do around 10k miles.
That's fascinating. Yes, honestly... I suppose in fairness the vast majority of the clients I act for are Ltd companies so mileage is the only option unless they want to go the company car route, which obviously isn't advisable generally. Next time I have a sole trader to review I'll do a comparison... I'll happily stand corrected if it means I can save more tax for the clients!0 -
That's really interesting. For all my sole traders, mileage is 90% of time the best option. Maybe my clients just have cheap/economical cars?!0
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Or they are doing a lot of business miles.
I hope they kept a mileage log!0 -
deanshepherd wrote: »I hope they kept a mileage log!0
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That's fascinating. Yes, honestly... I suppose in fairness the vast majority of the clients I act for are Ltd companies so mileage is the only option unless they want to go the company car route, which obviously isn't advisable generally. Next time I have a sole trader to review I'll do a comparison... I'll happily stand corrected if it means I can save more tax for the clients!
There is still something to be said for the company car route. If choosing a car with very low emissions and paying for private mileage it can work out more tax efficient to get one. But then, who wants to drive around in a Prius!0 -
clegganator wrote: »But then, who wants to drive around in a Prius!
Feels like thats the way things are going, so I'm enjoying my Landrover as long as possible0
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